Communication with participants

Here we collect email texts which we have sent to participants. They are hopefully useful for late registrations or future workshops.

If you registered late and cannot find the link to the Q&A document, please contact us. See the bottom of this page for contact details.

List of emails

Workshop announcement with Bring your own code example (short version)

Subject: Bring your own classroom to a CodeRefinery workshop

Bring your own classroom to a CodeRefinery workshop! Provide a learning space, without organizing a full training by yourself. Materials are open, lectures streamed, the only thing you have to do is facilitate the learning experience! Read more: https://coderefinery.org/blog/bring-your-own-classroom/

Workshop announcement with Bring your own code example (long version)

Subject: Bring your own classroom to a CodeRefinery workshop

CodeRefinery is teaching good enough FAIR research software development practices in two workshops a year with all open source lesson materials (https://coderefinery.org/lessons/#lessons-that-we-teach-in-our-tools-workshops).

The next iteration will be September 10-12 and 17-19 9-13 CEST (info and registration on our event page) and we have four ways for YOU to be part of and support it:

  1. Advertise to your network; check our communications page for advertisement texts

  2. Be a learner or observer; register on our event webpage .

  3. Become a co-instructor for any of our lessons, you will be onboarded and never alone; a nice way to start your teaching journey or expand your teaching horizon :) If this sounds interesting to you, say hi in #coderefinery-tools-workshop channel or come to one of our open planning meetings every Monday at 14 CEST: Connection details on our collaborative document

  4. "Bring your own classroom" - You do not have the capacity to provide a workshop on version control and other FAIR research software development practices yourself, but know your community would need it? -> Provide a space to watch the CodeRefinery workshop together!

We also wrote a blog post about this model including feedback from previous classrooms

Workshop announcement example (shorter version)

Subject: CodeRefinery workshop announcement

CodeRefinery invites everyone interested in improving their software practice skills to join the CodeRefinery workshop, September 10-12, and 17-19, 2024, for free and online.

For more information and registration, please visit: https://coderefinery.github.io/2024-09-10-workshop/.

Workshop announcement example (longer version)

Subject: CodeRefinery workshop announcement

Are you writing code and managing data for your research? Do you feel like wasting too much time on manual work? Do you struggle to understand and reuse older code?

Join the CodeRefinery workshop 10-12 and 17-19 September 2024, for free and online.

The workshop covers good coding practices, reproducible research principles, and using Git for collaboration. It consists of streamed lectures and exercises. You may register individually or as a team. In-person exercise sessions are available in some locations.

For registration and more information, please visit https://coderefinery.github.io/2024-09-10-workshop.

2024-10-26 Second bring-your-own-code session

Subject: CodeRefinery workshop: second bring-your-own-code session

Dear {first_name},

on Tuesday (Oct 22) we had the first bring-your-own-code session and it was really fun.

The second session moves to Dec 18: https://coderefinery.github.io/2024-09-10-workshop/#schedule (bottom of that page)

You can bring your own code and we can look at it together. Or we just discuss any questions that you might have about research software development.

Please let me know if you would like me to send you a calendar invitation for the Dec 18 session.

on behalf of the CodeRefinery project,

Radovan

2024-10-18 Bring-your-own-code sessions Oct 22 and Oct 29

Subject: CodeRefinery workshop: bring-your-own-code sessions Oct 22 and Oct 29

Dear {first_name},

on Tuesday (Oct 22) and the Tuesday the week after (Oct 29) we offer two sessions where you can ask questions about the CodeRefinery workshop material and how to apply it to your own code and scripts and research: https://coderefinery.github.io/2024-09-10-workshop/#schedule (bottom of that page)

You can bring your own code and we can look at it together. Or we just discuss any questions that you might have about research software development.

I hope to see you there. This will be on Zoom and not recorded: (zoom link sent to registered participants)

Please don't hesitate to write me if you have any questions about this.

on behalf of the CodeRefinery project,

Radovan

2024-09-20 After the workshop

Subject: CodeRefinery workshop: summary, feedback, and bring your own code sessions

Dear all,

Thank you very much for participating. Special thanks to all the helpers, instructors, and organisers.

We'd like to know how this workshop went for you. Please give us honest feedback about what went well and what didn't go so well, either by replying to me or by writing to support@coderefinery.org.

We recognize that applying all these tools and techniques is not easy. Don't try to do things perfectly, try to do things better. Ask for help and work together.

We provide two bring your own code sessions. Please come and discuss with us. Schedule: https://coderefinery.github.io/2024-09-10-workshop/#schedule Zoom link: https://uu-se.zoom.us/j/68226522633

Our lessons can be found at https://coderefinery.org/lessons/. They are open source and will stay open and accessible also in future. We are working on making them citable. Please open issues with suggestions and please send us pull requests with improvements. Workshop outro: https://github.com/coderefinery/workshop-outro

If you would like a certificate or credit for the workshop, please see: https://coderefinery.github.io/2024-09-10-workshop/certificates/. We will remove the exercise repositories on November 1st, 2024.

If you would like to stay informed about future events, please sign up for the newsletter: https://coderefinery.org/about/newsletter/.

Thank you for your time and feedback.

Diana and Enrico, on behalf of the CodeRefinery team

2024-09-16 Week 2

Subject: CodeRefinery workshop: Welcome to week 2

Dear participant,

Thank you for joining the CodeRefinery workshop last week, and for all the wonderful questions we got from you.

For those who join us now for the second week only, welcome!

  • All questions and answers are archived: https://coderefinery.github.io/2024-09-10-workshop/questions/
  • Video recordings are published: https://www.youtube.com/watch?v=GcAQbv00vcU&list=PLpLblYHCzJAC5BCOYGsbxg9hWpVX2g8nf

We hope you got some good practice and understanding on how to collaborate using Git/GitHub and our trial of collaborating with you from the stream worked out for you! If you have suggestions on how to improve our lessons, please open issues or send pull requests:

  • https://github.com/coderefinery/git-intro
  • https://github.com/coderefinery/git-collaborative

This week will be a little bit more diverse.

We will take a peek into six topics that are all related to FAIR research software development:

Tuesday will start with an overview of how all CodeRefinery lessons fit together under the umbrella of reproducible research and what steps you can take now already to make your research more reproducible. In the afternoon we will look into licenses, how they work and why you might want to care even when "only writing a small script for myself".

Wednesday morning we look at different ways of how to document research code. From small projects with good README files to external documentation on Read the Docs. In the afternoon we will show some tips and tricks around Jupyter notebooks and how they can be used also outside of courses.

Thursday we step a little deeper into software development practices by giving you an introduction into automated testing and how this could benefit you and your collaborators. The workshop ends with some live coding to showcase how to make code more reusable by caring about modularity.

In contrast to week 1, there will not be any dedicated exercise times in week 2. Instead, instructors will demo things and discuss with you using the collaborative document. If you want, you can of course try to follow the demos or try to do them on your own time after the workshop. For this, you will need to install some tools which you can find at: https://coderefinery.github.io/installation/.

We hope to see you again this week with the first session starting Tuesday at 9:00 CET (10 EET). We will start the stream 10 minutes earlier: https://coderefinery.github.io/2024-09-10-workshop/#schedule

As we did last week, you will need at least two browser windows to 1) watch the stream and 2) ask questions:

  1. https://twitch.tv/coderefinery/
  2. https://notes.coderefinery.org/workshop-2024-september

Best regards, the CodeRefinery Team

2024-09-12 Before day 3

Subject: CodeRefinery workshop: Reminder: Preparations for day 3

Hi,

The 3rd session of the workshop starts in ~1h. We'll go through Git collaborative: we will all work together to make our recipe book. The same book, at the same time!

What you need to do to prepare, if you haven't already:

It is possible to do everything on Github, but it's a good opportunity to work locally, if you have VS Code set up or the command line. We recommend a team to help here, since we can't help if it's not set up yet. If you have a local team, you can work together instead of contributing to our example repos.

Reminder:

If you would like to participate as individual learner in the collaborative exercises, please request access by opening an issue at https://github.com/cr-workshop-exercises/access-requests/issues/new/choose (There click "Get started" -> "Submit new issue")

This way we will know your GitHub username and give you write access to exercise repositories.

After we add you as collaborator, you will get an email from GitHub.

Please accept the invitation Don't forget to "unwatch" both https://github.com/cr-workshop-exercises/centralized-workflow-exercise and https://github.com/cr-workshop-exercises/centralized-workflow-exercise-recorded to make sure you don't get too many emails during the exercise. To "unwatch", go to the repository and click the "Unwatch" button (top middle of the screen) and then select "Participating and @mentions".

Workshop page: https://coderefinery.github.io/2024-09-10-workshop Interactive Q&A document: https://notes.coderefinery.org/workshop-2024-september Archived questions and answers from the past days: https://coderefinery.github.io/2024-09-10-workshop/questions

Best regards, Diana, on behalf of the CodeRefinery team

2024-09-10 Summary of day 1 and preparations for day 3

Subject: CodeRefinery workshop: summary of day 1 and preparations for day 3

Hi,

Thank you for joining us today.

You may find the archived questions and answers at https://coderefinery.github.io/2024-09-10-workshop/questions/. If you'd like to revisit some of the episodes, you may find the videos on Twitch https://twitch.tv/coderefinery for another week and later today on YouTube https://www.youtube.com/@coderefinery3414/playlists.

Preparations for day 2:

Having the local editors available is good: VS Code or command line. See the second option on installation (https://coderefinery.github.io/installation/). If you don't have these, you can still attend and there are some steps you can do, and you'll learn for the future.

Preparations for day 3:

On Thursday we will all practice how to collaborate using Git/GitHub and one ambitious thing we will try is to collaborate with participants following via stream.

If you would like to participate as individual learner in the collaborative exercises, please request access by opening an issue at https://github.com/cr-workshop-exercises/access-requests/issues/new/choose (There click "Get started" -> "Submit new issue")

This way we will know your GitHub username and give you write access to exercise repositories.

After we add you as collaborator, you will get an email from GitHub.

Please accept the invitation Don't forget to "unwatch" both https://github.com/cr-workshop-exercises/centralized-workflow-exercise and https://github.com/cr-workshop-exercises/centralized-workflow-exercise-recorded to make sure you don't get too many emails during the exercise. To "unwatch", go to the repository and click the "Unwatch" button (top middle of the screen) and then select "Participating and @mentions".

Workshop page: https://coderefinery.github.io/2024-09-10-workshop/ Interactive Q&A document: https://notes.coderefinery.org/workshop-2024-september

Best regards, Diana, on behalf of the CodeRefinery team

2024-09-10 At the start of day 1

Subject: CodeRefinery workshop started

Hi,

Welcome to the CodeRefinery workshop. We are now live on Twitch at https://www.twitch.tv/coderefinery (no account needed). For questions and comments, please use https://notes.coderefinery.org/workshop-2024-september.

Schedule and lecture material:

  • https://coderefinery.github.io/2024-09-10-workshop/#schedule (in your local time zone).

Best regards, Diana, on behalf of the CodeRefinery team

2024-09-09 Practical information

Subject: CodeRefinery workshop starts tomorrow - practical information

Dear {first_name},

The CodeRefinery workshop starts tomorrow, Tuesday September 10th at 9:00 Central European Summer Time (CEST, Oslo) / 10:00 EEST (Helsinki)!

We expect a dynamic and exciting workshop and very much look forward to it. This is all you need for the full workshop experience tomorrow:

  1. A web-browser to follow the workshop lectures via Twitch (no account needed):
  • https://twitch.tv/coderefinery
  1. A second web-browser window to edit the document to ask questions during the workshop:
  • https://notes.coderefinery.org/workshop-2024-september
  1. A user account on GitHub for doing the exercises
  • https://coderefinery.github.io/installation/github/
  1. If you participate as a team, we recommend that you reserve a physical or video room for your team to work together during the exercises of the first workshop week.

  2. OPTIONAL: if you want to run Git from your computer, please install required software before the workshop:

  • https://coderefinery.github.io/installation/

Schedule and lecture material:

  • https://coderefinery.github.io/2024-09-10-workshop/#schedule (in your local time zone)
  • Each day we will take a break for lunch, which we have done our best to schedule at a time that will work for most locations as we are across multiple time zones.

If you have any questions, please write to support@coderefinery.org or reply to me.

Kind regards, CodeRefinery team

2024-08-30 Practical information

Subject: CodeRefinery workshop practical information

Dear all,

We are happy to have you onboard of our workshop that starts in less than two weeks from now:

https://coderefinery.github.io/2024-09-10-workshop/

Please install the required software before the workshop: https://coderefinery.github.io/installation/

If you need assistance with the installation, we offer two help sessions on September 4th and 5th. Please check the schedule in your time zone: https://coderefinery.github.io/2024-09-10-workshop/#schedule . Connection details for the installation help sessions: XX .

Here are all relevant resources that you need in order to connect during the workshop:

You may follow the workshop lectures via Twitch in a web browser, no account needed: https://twitch.tv/coderefinery 
Please use this collaborative document to ask questions during the workshop: XX 
Schedule and lecture materials: https://coderefinery.github.io/2024-09-10-workshop/#schedule 

We will take a break for lunch each day, which we have done our best to schedule at a time that will work for most locations as we are across multiple time zones.

For those who need 1 ECTS credit, please check https://coderefinery.github.io/2024-09-10-workshop/certificates/

If you have any questions, please write to support@coderefinery.org

Best regards, Enrico and Diana, on behalf of the CodeRefinery team


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CodeRefinery is a project within the Nordic e-Infrastructure Collaboration (NeIC). NeIC is an organisational unit under NordForsk.

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