Communication with participants

Here we collect email texts which we have sent to participants. They are hopefully useful for late registrations or future workshops.

If you registered late and cannot find the link to the Q&A document, please contact us. See the bottom of this page for contact details.

List of emails

Workshop announcement example (shorter version)

Subject: CodeRefinery workshop announcement

CodeRefinery invites everyone interested in writing more reproducible research code to join the CodeRefinery workshop, March 25-27 and April 1-3, 2025 09-13.30 CET, for free and online.

For more information and registration, please visit: https://coderefinery.github.io/2025-03-25-workshop/.

Workshop announcement example (longer version)

Subject: CodeRefinery workshop announcement

CodeRefinery workshop on tools and techniques for reproducible research

Are you writing code for your research? Do you struggle to reproduce results of your own or others computations?

Join the online CodeRefinery workshop on six half days, March 25-27 and April 1-3, 2025 09-13.30 CET.

The CodeRefinery workshop aims to support researchers of all domains, levels and preferred programming languages to write more reproducible research code.

The workshop is held online (streamed on Twitch) with interactive hands-on sessions during the first week. Some locations may offer in-person events, and you may also join with your own classroom (please contact us if this option sparks your interest).

The event is free of charge.

More info and registration on the CodeRefinery-workshop site: https://coderefinery.github.io/2025-03-25-workshop/

  • In case of any questions, please contact support@coderefinery.org

Notes helper info

Subject: CodeRefinery Spring 2025 Notes helper info

Hei,

Thank you for offering to help with answering questions in the upcoming CodeRefinery workshop! Your support is truly appreciated, as the shared Notes document plays a crucial role in making the workshop a valuable experience for all participants.

If you're new to CodeRefinery, you can find an overview of our setup here: đź”— How to attend a CodeRefinery workshop: https://coderefinery.github.io/manuals/how-to-attend-stream/

For details on how we use collaborative notes, check out: đź”— Notes documentation for participants: https://coderefinery.github.io/manuals/hackmd-mechanics/

How You Can Help

  • We use a self-hosted HedgeDoc for notes (a markdown based collaborative notes editor, similar to HackMD).
  • There will be a Notes manager each day to organize and format the document. Feel free to assist them if needed.
  • If you see a question come in, answer if you can! Different viewpoints are always valuable.
  • After each day, the Notes manager will review and archive the notes—so even catching up on missed questions later is helpful.
  • Your feedback is welcome! Please share any insights or suggestions in the Notes at the end of each day.

We don’t have a dedicated onboarding session for Notes helpers. You’re welcome to join our installation help sessions (see schedule: https://coderefinery.github.io/2025-03-25-workshop/#schedule) if you’d like to test things out or ask questions.

Don’t worry if you can’t join every day or answer everything—every bit of help makes a difference! We hope you enjoy the experience and maybe learn something new along the way.

If you have any questions, feel free to reach out to support@coderefinery.org.

Looking forward to working with you behind the scenes at the workshop!

Kind regards, Samantha and the CodeRefinery organizing team


Funding

CodeRefinery is a project within the Nordic e-Infrastructure Collaboration (NeIC). NeIC is an organisational unit under NordForsk.

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