Zoom mechanics and controls

How to mute and unmute

In lower left corner of the client you can mute and unmute yourself:

unmute in lower left corner

In the main room during lectures, it is best to keep your microphone muted in the main room unless you want to say something. It’s OK to unmute and speak up.

If you are in a quiet place, it’s best to stay unmuted in breakout rooms and during active discussions. This will make discussion much smoother - a quiet environment or headset microphone helps with the flow a lot.

Please use your real name (instead of a system default username)

First, click on “Participants” (bottom, middle):

participants list button at bottom

You can rename yourself by clicking the blue “Rename” next to your name that appears when you hover over the button:

rename yourself button in participant list

A box to rename yourself appears:

rename yourself example

Indicate in your name if you are in a team and/or if you are a helper

If you are part of a team, please indicate your team name or number like (myteam) Your Name:

team name in your Zoom name

If you are a helper, please indicate like (myteam, helper) Your Name also. The workshop might use the form (myteam,H) Your Name instead, check what it requests:

team name+helper in zoom name

This makes it easier for the workshop organizers to manage breakout rooms.

Indicating your status

How to signal if you are away from keyboard

Please select the “clock” symbol if you are away or otherwise busy. You can find this under the “more” icon in at the bottom of the participants list:

Away from keyboard clock button

How to signal when you completed a task successfully

We will sometimes ask you to signal to us once you have successfully completed an exercise or type-along step. You can do this using the green “yes” check symbol under the participant list:

Green yes under participant list

How to ask a question

If you want to ask a question please use the “raise hand” symbol under participant list:

Raise hand under participant list

If this symbol is not present in your Zoom client, you can type “\hand” in the chat window:

chat button at bottom of screen

How to signal a technical problem or that you got stuck

If you hit a technical problem or got stuck somewhere in an exercise or type-along, please let us know with the red “no” circle symbol:

No button on participant list

We will then probably ask you to unmute and briefly describe the problem and then based on the problem and timing we may assign you into a separate virtual room with a helper where they can resolve the problem.

Once we have assigned you a helper we will ask you and the helper to “Join Breakout Room” (bottom right):

Join Breakout Room button at bottom of screen

How to give feedback on the speed

There are also signals for go faster and go slower and with this you can indicate to us whether we should adjust the speed.

Other points

Zoom doesn’t have to fullscreen when someone shares their screen.

By default, when someone shares their screen, Zoom goes into fullscreen mode. This can be inconvenient when you need to see multiple windows at once. You can disable this with Settings → Screen Share → “Enter full screen when participants share”.

Dual monitor mode

You can set the configuration option “dual monitor mode”, which is really more like “dual window mode”: one window for screen sharing, one for the people. It might be useful even with only one screen.

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